Many companies host corporate events throughout the year, whether it’s a team building event, a training exercise, or a celebrating the launch of a new campaign. No matter the reason, it’s vital that you coordinate an informative and enjoyable event. This extensive corporate event planning guide will offer tips to host a flawless event for your employees.
Decide Your Goals
Decide what your objectives are for this event. Meet with your boss or other key department heads to discuss ideas, such as improving the company vision or how to spark creativity and innovation within the company. Are you thinking a formal dinner to celebrate the launch of a new company or an all-day seminar to promote the strength of team building? Figuring these things out early will help you decide if you need to focus on bringing in speakers or actual live entertainment.
Select a Venue
Select a location that will reflect your audience’s goals and purpose, as well as being conveniently located to freeway exits. Look for a place that includes high-quality presentation equipment, such as audio and visual equipment, video conferencing screens, and easels for presenting flipcharts. These make presenting information at all-day seminars. Check what kind of menus they offer and consider a themed lunch buffet, as those allow for attendees to peruse their options.
Pick a Date
Choose a date by looking not only at your own calendar, but the company one too. Are there any professional conferences scheduled then? Is it during the middle of summer or the December, when everyone has a million family obligations? Consider choosing an alternate date when attendees would be calmer.
Invitations and Additional Information
While it’s acceptable to send save-the-dates by email for a corporate event, it’s proper etiquette to send actual invitations by email about four weeks before the event. In the invitation, consider including an information sheet, stating if you’ll be providing valet parking, if they need to select an entrée, and a place to list dietary restrictions. If you know it, you may wish to include the itinerary so they’ll know what to expect.
At the Event
On the day of the event, arrange for someone to welcome each attendee, as well as have that person introduce your main speakers. If you keep everyone engaged, the event will go smoother.
For more information or to book your next corporate event, contact the Bridgewater Manor today.