Many companies celebrate at the end of the year with a holiday party. Although thoughts may not turn to planning this event until autumn or later, August is not too early to book. Scheduling early ensures a pleasing venue. Extra time to plan also makes it possible to arrange the best menu and entertainment program for a memorable corporate evening.
Choosing the Date
Many companies choose a date as much as seven months ahead to ensure a successful event. The month of December tends to fill up fast for party venues. Waiting too long might force a company to book in January instead.
Considering the Venue
Most companies peruse the available venues within a price range to choose the one that fits the style of the party and the budget. The venue must also offer flexibility and additional amenities that will be part of the party, such as catering, decor, and entertainment. Settling on the location of the party should be finalized about six months before the event.
An extensive guest list involves invitations. Finalize and order invitations for the event about five months before it will occur. This allows ample time for printing, proofing, and mailing.
Finalizing the Menu
Whether you’re hosting a lunch buffet or a plated dinner, the menu will be a large part of the festivities. After all, the holidays and good food are linked in most people’s minds. Deciding how central the menu is going to be to the event dictates how much of your budget you want to dedicate to the food, and how much time day-of people are going to be sitting and eating vs. participating in other activities. Most experts recommend finalizing a menu about three months ahead of time.
While dinner and dancing are popular activities for a holiday party, many companies plan additional themes and activities. A Secret Snowflake gift exchange, photo booth, or even carol karaoke will bring extra holiday cheer. A live band or organized games will provide enjoyable and engaging activities for guests. Door prizes and drawings are also popular party activities, particularly charity raffles and silent auctions that bring out everyone’s spirit of giving.
While August might be full of swimming and enjoying fun in the sun, savvy business owners will spend a little time looking ahead to winter holiday get-togethers to allow enough time to plan all the details.
Thanks to Clearly Contacts on flickr for the image used in this post.